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Guide for Experts with Participant role in AGM

If you’re an expert attending meetings, you may be entitled to claim expenses. If you are, you’ll receive different notifications from AGM informing you about the reimbursement claim process.

To claim expenses, you first need to provide your financial detailslegal entity and bank account. You can enter these details in AGM as soon as you receive the notification below. The European Commission will register these details after validating the data.

Validation is a manual process. How long it takes depends on the workload of our financial staff. During validation your submission counter is halted. If our financial staff has further questions regarding the bank details, they send you a correction request (then the submission counter starts again until you resubmit the bank details). 



You can only submit your expenses claim after your bank details have been validated and the meeting organiser has marked you as being present at the meeting. You receive a notification like below informing you that your attendance has been confirmed.


To avoid duplicating information, AGM gives you the option to search for your financial data. This is because we take into account experts who may have provided financial data for other purposes. If your search doesn’t return results, you’ll be asked to create a new entry by providing supporting documentation.

  The search for a legal entity is restricted to your level of representation in the meeting. This level of representation has been determinded by the meeting organisers before sending out invitations.