Under the invitation text, you’ll find the Correspondents and watchers section. As a correspondent, you’ll see your name listed there. Beside your name is a button marked Add yourself as participant. Click this button to take part in the meeting yourself. There may be several correspondents for each delegation: all registered correspondents are listed here. Only if you added yourself as participant in a in-person or online meeting without privacy options, you can accept or decline your attendance at the meeting directly in the Participant form: If you added yourself as participant in a hybrid meeting or meetings with privacy options, you cannot accept your attendance directly in the Participant form. You will receive an email later in the process with the the subject "Your name has been put forward to attend...". Click on the yellow Accept or decline button in this email, authenticate, activate your profile, plan your attendance and attendance type and/or fill in the privacy options. This is the same process as for Participants who are not Correspondent: Look in the Participants section for the buttons marked Add participant, Add former participant and Send empty list. Clicking Add participant will open the form below. The details in the form may differ, depending on which pre-settings the meeting organisers have chosen. You can insert data for participants who have already attended meetings using the search window on the left-hand side.Clicking Add former participant lets you add -in one go- several participants who were part of your delegation previously. If participants let you know that they use a new EU-Login account, do not use the Add former participant function. Instead type in this participants details in the Add participant form.Click Send empty list if your delegation is not going to take part in the meeting.Generally, only a one participant per delegation should be marked as Reimbursable. Check the invitation to see whether your meeting is an exception from this rule.Save and continue saves the current form and immediately opens a new one. Save saves the data you entered and returns to the participants section.If the delegation represents a private entity, you can change the representation type as correspondent (see screenshot below). Delegations can have several correspondents. Under the participant's name, you can see which correspondent added a participant.In hybrid meetings, where participants can chose whether they want to attend virtually or in-Person, please estimate how many experts in your delegation will attend in-Person.Once you’re sure that the delegation is complete, click Send participants. After you clicked Send participants (and confirmed) the buttons to add participants disappear and the following notifications are sent:If you are a correspondent added to a meeting as a participant, you’ll receive an invitation like all the other participants on the list (unless you added yourself as described above).Like all other correspondents, you’ll receive an email telling you the list has been sent. The message will also appear in the notifications list in the AGM profile.All participants will be told that their names have been put forward as participants in the meeting.You must now wait for the meeting organisers to take action. They may either validate the list without making any comments, or ask you to make changes. Either way you as correspondent will receive an AGM notification. Participants will also be notified upon validation: all participants will receive a notification confirming the organisers have approved their participation, and reimbursable participants will receive a notification inviting them to enter their bank details.
